April 16, — Aashita Shekhar The following are the characteristics of technical writing: They classify the readers by three main characteristics:
But how do you get to know your audience, and why is it so important to do so? In technical writing, your audience is often going to fit into one of the following categories: This is important because the way you write your document is determined by the scope of your audience.
The general rule is the less the audience knows, the less technical your document will be. Yet when the audience consists of experts, the opposite is true, as the more expertise the audience has, the more technical the document becomes.
There will be your primary audience, who is your targeted reader, but you may have a secondary, or even tertiary audience that you need to keep in mind. Your target audience is the person who will hold that position.
Yet, more than just that person may read the document. A secondary audience may include the management and HR team, who will use the job position occasionally during audits or reviews.
A tertiary audience, sometimes called the hidden or shadow audience, could be potential job applicants for the position, who may have access to the document during the interview phase. Without keeping the needs, goals, and interests of all of these people in mind when you write your document, you could fail to communicate the necessary material, confuse the reader, or worse, offend them.
But where does this information come from? And how do you learn about your audience? The easiest and most effective way for the technical writer is through an in-depth audience analysis.
What Is an Audience Analysis? An audience analysis is a tool that allows the technical writer to gain a more complete perspective of who the audience is and what their goals, interests, and needs are. Through an audience analysis, you learn: Who your audience is Their background, knowledge, experience, training, etc.
It also allows you to adapt tone and style, as well as the jargon you use, to match the expectations and understanding of the audience.
How to Complete an Audience Analysis When completing an audience analysis, the more information you gather about your audience, the better your analysis will be and the easier it will be to write your document.
Understanding the goals, needs, pains, and interests of your audience allows you to build a document that is both persuasive and user-centered, characteristics that would be lacking without an audience analysis. To do so, be sure that these key questions are included in your analysis: Who is the audience?
Where will they be reading? When will they be reading? Why will they be reading? How will they be reading? Gathering the Information But how do you get to know this information?The audience of a technical report--or any piece of writing for that matter--is the intended or potential reader or readers.
For most technical writers, this is the most important consideration in planning, writing, and reviewing a document. While the audience for creative writing can be a general group around the same age, the audience for technical writing is a specific, targeted audience.
In technical communication, the audience is. The audience of a technical report—or any piece of writing for that matter—is the intended or potential reader or readers.
For most technical writers, this is the most important consideration in planning, writing, and reviewing a document. Other demographic characteristics: And of course there are many other characteristics about your readers that might have an influence on how you should design and write your document—for example, age groups, type of residence, area of residence, gender, political preferences, and so on.
The audience of a technical report--or any piece of writing for that matter--is the intended or potential reader or readers.
For most technical writers, this is the most important consideration in planning, writing, and reviewing a document. Characteristics of Technical Writing By YourDictionary Knowing the characteristics of technical writing is very important if you are a person that is interested in writing professionally.
There are many different types of writing and each type has a purpose.
Technical writing is different from other types of writing in that it is more informative.